Administrative Assistant - Construction
HNI Builders HNI Builders Kingston, NY Kingston, NY Full-time Full-time From $60,000 a year From $60,000 a year 7 days ago 7 days ago 7 days ago Qualifications oAbility to develop productive relationships with contractors, architects, and clients within the client team.
oStrong communication skills, including excellent ability to identify and understand requirements of the project, team and to participate in collaborative problem solving.
oProfessionalism:
Ability to maintain a positive attitude and professional demeanor and appearance at all times and perform well under project constraints and deadlines.
oComputer Skills:
Strong computer skills with Email, spreadsheets, Docs, and other data apps.
Accurate and direct email communication is a must.
oMath Skills:
Solid numerical and analytical skills, ability to apply these skills to achieve accurate project budgeting and basic estimating.
Including allowances as project scopes change.
oOffice administration skills required.
oProficient typing skills required.
Responsibilities oWork Planning:
Ability to plan and prioritize partner workloads and those of team members to achieve high-quality, timely results oDependability and Punctuality is extremely important oRelationships:
Ability to problem-solve oCommunication:
Friendly demeanor with clients, vendors, and coordinating teams oAbility to write proposals and other related project documentation oPhone and Email time is frequent and a must have skill set.
oDetail Orientation:
Ability to successfully ensure the accuracy of project documentation and communicate detailed instructions.
oWill perform additional assignments per the Project Leader's direction oEssential Duties:
Maintain company sub-contractor database; points of contact, universal sub-contractor contracts, safety manuals, pre-qualification forms; up-to-date insurance docs; building permits; and ordering of materials.
oCall and email sub-contractors/prime contractors for the solicitation of proposals and bids for work in each division oPut together bid package docs; Request for Proposals, Construction Documents, Scope of Work, Change Orders, etc oSetting up and maintaining project contact list and email groups oFiling and organizing the project's electronic and paper files oDraft and distribute Change Orders, Meeting Minutes, and Purchase Orders oAdministrative and clerical tasks oSetting up meetings for the Project Leaders oObtaining project information; permitting requirements with the Building Dept.
oAssemble the project close-out package; Warranties, material information, project 'as-builts', equipment information, contractor contacts, maintenance agreements Benefits oPay:
From $60,000.
00 per year o10 Days Paid time off per year Job Type:
Full-time Pay:
From $60,000.
00 per year
Benefits:
Paid time off Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Kingston, NY 12401:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
oStrong communication skills, including excellent ability to identify and understand requirements of the project, team and to participate in collaborative problem solving.
oProfessionalism:
Ability to maintain a positive attitude and professional demeanor and appearance at all times and perform well under project constraints and deadlines.
oComputer Skills:
Strong computer skills with Email, spreadsheets, Docs, and other data apps.
Accurate and direct email communication is a must.
oMath Skills:
Solid numerical and analytical skills, ability to apply these skills to achieve accurate project budgeting and basic estimating.
Including allowances as project scopes change.
oOffice administration skills required.
oProficient typing skills required.
Responsibilities oWork Planning:
Ability to plan and prioritize partner workloads and those of team members to achieve high-quality, timely results oDependability and Punctuality is extremely important oRelationships:
Ability to problem-solve oCommunication:
Friendly demeanor with clients, vendors, and coordinating teams oAbility to write proposals and other related project documentation oPhone and Email time is frequent and a must have skill set.
oDetail Orientation:
Ability to successfully ensure the accuracy of project documentation and communicate detailed instructions.
oWill perform additional assignments per the Project Leader's direction oEssential Duties:
Maintain company sub-contractor database; points of contact, universal sub-contractor contracts, safety manuals, pre-qualification forms; up-to-date insurance docs; building permits; and ordering of materials.
oCall and email sub-contractors/prime contractors for the solicitation of proposals and bids for work in each division oPut together bid package docs; Request for Proposals, Construction Documents, Scope of Work, Change Orders, etc oSetting up and maintaining project contact list and email groups oFiling and organizing the project's electronic and paper files oDraft and distribute Change Orders, Meeting Minutes, and Purchase Orders oAdministrative and clerical tasks oSetting up meetings for the Project Leaders oObtaining project information; permitting requirements with the Building Dept.
oAssemble the project close-out package; Warranties, material information, project 'as-builts', equipment information, contractor contacts, maintenance agreements Benefits oPay:
From $60,000.
00 per year o10 Days Paid time off per year Job Type:
Full-time Pay:
From $60,000.
00 per year
Benefits:
Paid time off Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Kingston, NY 12401:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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