Office manager for a functional medicine/holistic chiropractic practice
holistic chiropractic center holistic chiropractic center Kingston, NY Kingston, NY Full-time Full-time From $30 an hour From $30 an hour 1 day ago 1 day ago 1 day ago Seeking Office Manager/frontdesk administrator for a holistic chiropractic/functional medicine and nutrition practice with a passion for helping people and a strong affinity for holistic health.
Summary:
Supports the practice by maintaining office systems and procedures, overseeing all administrative functions, and provides support to Holistic Chiropractor and nutrition/chiropractic practice as needed.
Essential Duties and Responsibilities includes the following:
Other duties may be assigned.
Responsible for patient customer care and relationships within the practice by creating the best possible
Experience:
friendly, expeditious, courteous, supportive and attentive to details.
Streamlining the scheduling and check out process to create a seamless and easy experience.
Communicate appropriately to clients the unique nature of our nutritional testing method and it's effectiveness along with chiropractic care and neuro-emotional technique.
Analyzes and organizes office operations and procedures such as daily ledger entries, information management and filing systems.
Establishes uniform correspondence, practices and follow up for patients / clients.
Schedules all patient appointments, follow-ups, supplement pick up and maintenance protocols.
A firm belief in chiropractic, applied kinesiology, functional medicine, and holistic care modalities.
Willingness and genuine interest in learning actions of nutritional supplements( hundreds of supplements to be versed in and gain a working knowledge of), nutritional protocols, and chiropractic care.
Willingness to coach and support clients with their many individual requirements.
Delivers report of findings to nutritional patients, goes over dietary changes and individualized protocols to ensure best possible compliance and support for patients.
Processing credit card and other payment transactions.
Maximizes office productivity through proficient use of appropriate software applications for scheduling client appointments using Mindbody system.
Corresponds with insurance companies to gain any necessary authorizations.
Files patient records in a timely manner.
Retains patient confidentiality and privacy utilizing HIPPA practices.
Handles the packaging of and shipping of nutritional supplements with great care to ensure patients receive the correct products in a timely manner.
Maintains outside vendor relationships.
Replenishes supplies as needed in accordance with the given budget.
Weekly orders of product and nutritional supplements Tracks call ins and prospect lead sources.
Keeps office tidy, clean and looking neat.
Keeps the practice running smoothly and efficiently.
Must be a people person and understand the complexity of handling patients in a compassionate manner.
Must be able to multitask and deal with pressure appropriately.
Willingness to adapt for the changing requirements of the practice.
Willingness and strong desire to learn with a steep learning curve.
Strong desire to help people on their healing journey.
Competency:
To perform the job successfully, an individual should demonstrate the following competencies :
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason and calm even when dealing with emotional topics.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance within 24 hours; Meets commitments.
Must convey a positive outlook.
Conveys a warm, supportive, friendly environment maintaining healthy boundaries.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Communicates the needs, expectations and effects of the protocol clearly:
verbally and in written form when required, to each client.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan; Reliable by being punctual.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; ; Develops realistic action plans with doctor so that all the clients needs are met in a timely fashion.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/
Experience:
Associate's degree (A.
A.
) or equivalent from two-year college or technical school; Must have one year experience or more working in the holistic or medical field.
Holistic Affinity:
Interest and/or passion for holistic modalities required.
Practical experience or genuine interest in applied kinesiology, chiropractic, and nutrition.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of using a Mac computer and associated programs.
Mindbody scheduling software system knowledge a plus but not a must.
Certificates and Licenses:
No certifications needed Supervisory
Responsibilities:
n/a but may change This is a full time position.
Tuesday through Friday.
36 hours per week.
Salary= $30 per hour to startHealth insurance after 6 months.
Location:
Kingston, NY ( uptown) Send resume to hiringhcc@gmail.
com with a paragraph of why you want to work in this environment, relevant experience, and anything that would make you a good fit for this position.
Job Type:
Full-time Pay:
From $30.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
Day shift Ability to commute/relocate:
Kingston, NY 12401:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) healthcare:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
Supports the practice by maintaining office systems and procedures, overseeing all administrative functions, and provides support to Holistic Chiropractor and nutrition/chiropractic practice as needed.
Essential Duties and Responsibilities includes the following:
Other duties may be assigned.
Responsible for patient customer care and relationships within the practice by creating the best possible
Experience:
friendly, expeditious, courteous, supportive and attentive to details.
Streamlining the scheduling and check out process to create a seamless and easy experience.
Communicate appropriately to clients the unique nature of our nutritional testing method and it's effectiveness along with chiropractic care and neuro-emotional technique.
Analyzes and organizes office operations and procedures such as daily ledger entries, information management and filing systems.
Establishes uniform correspondence, practices and follow up for patients / clients.
Schedules all patient appointments, follow-ups, supplement pick up and maintenance protocols.
A firm belief in chiropractic, applied kinesiology, functional medicine, and holistic care modalities.
Willingness and genuine interest in learning actions of nutritional supplements( hundreds of supplements to be versed in and gain a working knowledge of), nutritional protocols, and chiropractic care.
Willingness to coach and support clients with their many individual requirements.
Delivers report of findings to nutritional patients, goes over dietary changes and individualized protocols to ensure best possible compliance and support for patients.
Processing credit card and other payment transactions.
Maximizes office productivity through proficient use of appropriate software applications for scheduling client appointments using Mindbody system.
Corresponds with insurance companies to gain any necessary authorizations.
Files patient records in a timely manner.
Retains patient confidentiality and privacy utilizing HIPPA practices.
Handles the packaging of and shipping of nutritional supplements with great care to ensure patients receive the correct products in a timely manner.
Maintains outside vendor relationships.
Replenishes supplies as needed in accordance with the given budget.
Weekly orders of product and nutritional supplements Tracks call ins and prospect lead sources.
Keeps office tidy, clean and looking neat.
Keeps the practice running smoothly and efficiently.
Must be a people person and understand the complexity of handling patients in a compassionate manner.
Must be able to multitask and deal with pressure appropriately.
Willingness to adapt for the changing requirements of the practice.
Willingness and strong desire to learn with a steep learning curve.
Strong desire to help people on their healing journey.
Competency:
To perform the job successfully, an individual should demonstrate the following competencies :
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason and calm even when dealing with emotional topics.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance within 24 hours; Meets commitments.
Must convey a positive outlook.
Conveys a warm, supportive, friendly environment maintaining healthy boundaries.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Communicates the needs, expectations and effects of the protocol clearly:
verbally and in written form when required, to each client.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan; Reliable by being punctual.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; ; Develops realistic action plans with doctor so that all the clients needs are met in a timely fashion.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/
Experience:
Associate's degree (A.
A.
) or equivalent from two-year college or technical school; Must have one year experience or more working in the holistic or medical field.
Holistic Affinity:
Interest and/or passion for holistic modalities required.
Practical experience or genuine interest in applied kinesiology, chiropractic, and nutrition.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of using a Mac computer and associated programs.
Mindbody scheduling software system knowledge a plus but not a must.
Certificates and Licenses:
No certifications needed Supervisory
Responsibilities:
n/a but may change This is a full time position.
Tuesday through Friday.
36 hours per week.
Salary= $30 per hour to startHealth insurance after 6 months.
Location:
Kingston, NY ( uptown) Send resume to hiringhcc@gmail.
com with a paragraph of why you want to work in this environment, relevant experience, and anything that would make you a good fit for this position.
Job Type:
Full-time Pay:
From $30.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
Day shift Ability to commute/relocate:
Kingston, NY 12401:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) healthcare:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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