Digital Account Coordinator
Hale Advisors Hale Advisors Kingston, NY Kingston, NY Full-time Full-time $43,000 - $45,000 a year $43,000 - $45,000 a year 10 days ago 10 days ago 10 days ago Hale Advisors is a woman-owned Global Boutique Consulting firm focused on the Life Science industry with a headquarters in the Hudson Valley.
For over 10 years, our team has been providing clients from top Pharmaceutical and Medical Device companies with strategic guidance and tactical support to ensure marketing excellence.
We have always had a flexible work environment (well before the pandemic) and a truly collaborative and supportive environment which has allowed us to thrive for over a decade.
Our average employee tenure is 4
years.
The benefits are comprehensive, often exceeding a firm many times the size and scale of Hale Advisors.
Office Location:
Kingston, NY Accepting applicants within the tri-state area of NY and Rochester area only.
Remote employees may be required to be in the office a couple of days a month Job Overview The Account Coordinator helps maximize the value that Hale Advisors provides to clients by providing administrative support, industry research, and strategic communication management for the client services team.
This person works closely with both clients and internal teams to ensure projects are well organized and carried out effectively and on time.
This individual is flexible, detail-oriented, and highly organized and can perform a range of tasks for internal teams and clients in the life sciences industry.
Responsibilities and Duties:
Client support:
Support the client services team in providing outstanding support, including scheduling client meetings and managing meeting logistics Carry out research for client projects as needed, which may include conducting content audits and stakeholder interviews and doing gap analysis and competitive research for client positioning Maximize the effectiveness of client meetings by creating detailed presentations and pre-read documents and providing clear meeting summaries and notes.
Manage client year-end gifts and other client nurturing as needed Administration:
Research current industry news and trends and provide internal summaries to help inform Hale's client work and strategy Maintain internal databases with client information to ensure records and guidelines are accurate and up to date Manage and maintain documented standard operating procedures (SOPs) at Hale Advisors Coordinate Hale Advisors' presence at industry conferences, including tracking registration, attendance, and managing swag, as well as managing content and preparation for talks and presentations given by Hale leadership Manage and create collateral for business development, including business cards and other materials as needed Support with needs of the client services team and creative team as needed ? Engage with third-party vendors on behalf of clients as needed ? Perform other related duties as assigned
Qualifications:
1-2 years of experience, preferably in agency setting Bachelor's degree, preferably in Marketing or Communications Strong verbal and written communications skills Exceptional ability to manage time and prioritize competing demands Detail-oriented and organized Experience using Microsoft Office Suite, especially Excel and PowerPoint Familiarity with social media channels like Facebook, Twitter, Instagram, Linkedin, and Tiktok, including how to analyze content performance Familiarity with marketing management tools like Hootsuite and project management platforms are a plus Job Type:
Full-time Pay:
$43,000.
00 - $45,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Paid time off Parental leave Vision insurance Schedule:
Day shift Monday to Friday Supplemental pay types:
Bonus pay Work Location:
Hybrid remote in Kingston, NY 12401.
Estimated Salary: $20 to $28 per hour based on qualifications.
For over 10 years, our team has been providing clients from top Pharmaceutical and Medical Device companies with strategic guidance and tactical support to ensure marketing excellence.
We have always had a flexible work environment (well before the pandemic) and a truly collaborative and supportive environment which has allowed us to thrive for over a decade.
Our average employee tenure is 4
years.
The benefits are comprehensive, often exceeding a firm many times the size and scale of Hale Advisors.
Office Location:
Kingston, NY Accepting applicants within the tri-state area of NY and Rochester area only.
Remote employees may be required to be in the office a couple of days a month Job Overview The Account Coordinator helps maximize the value that Hale Advisors provides to clients by providing administrative support, industry research, and strategic communication management for the client services team.
This person works closely with both clients and internal teams to ensure projects are well organized and carried out effectively and on time.
This individual is flexible, detail-oriented, and highly organized and can perform a range of tasks for internal teams and clients in the life sciences industry.
Responsibilities and Duties:
Client support:
Support the client services team in providing outstanding support, including scheduling client meetings and managing meeting logistics Carry out research for client projects as needed, which may include conducting content audits and stakeholder interviews and doing gap analysis and competitive research for client positioning Maximize the effectiveness of client meetings by creating detailed presentations and pre-read documents and providing clear meeting summaries and notes.
Manage client year-end gifts and other client nurturing as needed Administration:
Research current industry news and trends and provide internal summaries to help inform Hale's client work and strategy Maintain internal databases with client information to ensure records and guidelines are accurate and up to date Manage and maintain documented standard operating procedures (SOPs) at Hale Advisors Coordinate Hale Advisors' presence at industry conferences, including tracking registration, attendance, and managing swag, as well as managing content and preparation for talks and presentations given by Hale leadership Manage and create collateral for business development, including business cards and other materials as needed Support with needs of the client services team and creative team as needed ? Engage with third-party vendors on behalf of clients as needed ? Perform other related duties as assigned
Qualifications:
1-2 years of experience, preferably in agency setting Bachelor's degree, preferably in Marketing or Communications Strong verbal and written communications skills Exceptional ability to manage time and prioritize competing demands Detail-oriented and organized Experience using Microsoft Office Suite, especially Excel and PowerPoint Familiarity with social media channels like Facebook, Twitter, Instagram, Linkedin, and Tiktok, including how to analyze content performance Familiarity with marketing management tools like Hootsuite and project management platforms are a plus Job Type:
Full-time Pay:
$43,000.
00 - $45,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Paid time off Parental leave Vision insurance Schedule:
Day shift Monday to Friday Supplemental pay types:
Bonus pay Work Location:
Hybrid remote in Kingston, NY 12401.
Estimated Salary: $20 to $28 per hour based on qualifications.
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